Vision

The DYPU Purchase Department is dedicated to providing the best possible, highest quality service to all of our constituents, both internal and external. Purchase works to create an environment that enhances productivity while providing varying levels of opportunity and ensuring a high quality of service relative to the competent procurement of goods and services.

Mission

Purchase is dedicated to providing and managing for our customers the most effective and efficient procurement processes and procedures for the acquisition of quality goods and services in support of the D.Y.Patil deemed to be University mission and goals. Primary consideration is to provide the best possible quality goods and services to our constituents with the price being secondary to quality.

Purchase is "service oriented" to support campus buyers and users with the best procurement, negotiation, financial and informational resources; and to provide qualified suppliers/service providers/vendors with open and fair access to campus business.

Goals

1. Maximize customer satisfaction through effective and cooperative relationships with our internal and external customers. The federal government is one of PD’s customers and every effort will be made to ensure that federal procurement requirements are effectively followed.
2. Maximize cost containment, acquisition savings and revenue generation potential.
3. Provide campus education and training relating to the policies, procedures, automated systems operation, processes and regulations related to the acquisition of products and services.
4. Promote a positive, efficient and effective work environment.
5. Implement, promote and maintain sound business practices and auditable procedures.
6. Ascertain that all leases are evaluated in terms of cost versus buy. When acquisition is the best financial outcome, coordinate internal financing with the University Treasurer.
7. Expand the scope of the purchase function assuring that all departments are following purchase policies and procedures in an effective manner.
8. Purchase accomplishes all goals through exceptional customer service, the development of innovative processes, the selective use of emerging technologies, training and educational opportunities, and the development and implementation of sound business practices and auditable procedures.

Objectives

• To supervise all the purchases made in the campus.
• To analyse quotations provided by the office, and provide recommendation for approval.
• To ensure all documentation is accurately completed.
• To ensure that the supplies/services quoted for comply with what was requested
• Seek clarification from suppliers/service providers where necessary
• Where the person with authority to approve the Quote Evaluation Form (QEF) has a query on the PC’s recommendation, this should be directed back to the committee stating clearly the nature of the query
• The PC should also be assigned a role within the supplier pre-process
• In certain contexts, it may be appropriate for some or all members of the PC to be directly involved in the collection of quotations
• Ensuring proportionality, transparency, accountability and fairness in the procurement process
• Ensuring all relevant documentation is prepared prior to PC meeting
• Involvement in the evaluation discussion
• Ensuring that the Quote Evaluation Form is completed accurately
• Ensuring all necessary procurement procedures are properly followed including any relevant donor procedures
• To Ensure the Quality of the equipment